Eaglehawk Neck Hall news – 8 2 15

Dear members and supporters of the Eaglehawk Neck Community and Hall Association,

There is a general meeting on Sunday February 15th at 4pm at the hall. All members and supporters are welcome to attend.

Report on hall activities.

The Summer Program over the past few weeks has been a great success. The program included an outdoor concert on Saturday which was attended by many families and young children, a kite flying day, the Spooky Men concert, a free community sausage sizzle, and of course the markets.
The Film Society continues to be popular, no doubt partly due to the food provided by the Mosers.
The yearly major raffle tickets have been printed and books to sell are available from Sallie Creese on 0458 726 425.
The new colorbond shed has been assembled and is ready for use. We have a new pump, new downpipes, and the big red tank is now connected to the hall water supply.
The project to install flush toilets has completed the planning phase and construction will start within two weeks.
A meeting arranged by Rotary/Lend Lease titled Volunteering on the Tasman Peninsula was attended by Dave Moser and Anne Courtney.

A strategy meeting is planned for autumn 2015 after the summer period and when the toilet project is completed. Many subjects will be up for discussion regarding the future direction of the hall. All supporters and members are welcome.
The Eaglehawk Neck Gala Fair has been held in February every year since 2010 and is a hugely popular and successful community event. It is both a fundraiser for the hall and a fun event for the community.
The hall management committee decided with regret last year not to hold a fair in 2015 because of the difficulty in attracting enough people to plan and run it – deciding instead to make the fair biennial. It will now be held in February 2016 on the Saturday of the long weekend.
Community members are urged to become part of this community event by coming along to the first planning meeting in July (date TBA) to contribute your ideas and join one of the teams which will be set up to work together in planning and running the fair. There is no set plan – each year is different and the style of the fair is decided by the membership of the planning group. The fair is a fun event and lots of laughs go into the planning for it. No one is left on their own – the hall management committee will provide overall coordination, support and advice. Meetings are kept to minimum – most things can be done by email/phone.

Fair planning will be divided into areas of responsibility managed by a team of two or more people. One team might for example look after parking planning and traffic direction, other teams could do general signage, pre fair grounds preparation (mowing/brushcutting), setting up tables and marquees, booking and siting portable toilets, first aid, BBQ team, (procuring food for BBQ and running it), booking and site planning for stallholders/entertainers, assistance in kitchen, liaising with police, council, PWS and other stakeholders, music, booking attractions, planning and supervising children’s activities, setting up and running bric a brac stall, general help, setting up pa system, procuring and managing rubbish bins, packing up after the fair, advertising and publicity, public relations, finding sponsors and more.

Without volunteer input it will not be possible to put the fair on. Spreading the load over many people reduces the workload and makes possible an important community event. The hall receives no funding from Council or government so any funds raised go towards maintenance and upkeep.
Please consider helping out with this important community event. Come along to the meeting in July or the EHN hall general meeting at 4 pm on Sunday 15th Feb or contact one of the committee, or both.

John Gardner (Sec) 0409 331 903

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